GA Reconciliation Procedure

Procedure:

Policy:

Purpose:

In accordance with University policy FIN-023: Reconciling Unit Accounting Records, every department is responsible for reconciling all charges that post to their projects every month in order to identify and correct any mistakes in a timely manner. These reconciliations must be prepared, reviewed, and certified no later than 30 calendar days after the end of the month.

Recon@UVA is the University’s official reconciliation system of record, and must be used to electronically document the review and approval of each Project-Award combination.

The purpose of the monthly review is to identify and correct mistakes in a timely manner. Any unusual transactions should be reported promptly to the appropriate dean, department head, or central financial office.

Note:  This procedure excludes the monthly review of Revenue Projects (See GL Reconciliation Procedure).