Recon@UVA Data Purge

On an annual basis, state and local reconciliations are purged from Recon@UVA in accordance with the University’s Records Management policy IRM-017.  

Data Purge Dates:

  1. April 15, 2019:  Reconciliations pre-July 2015

  2. July 29, 2019:  Reconciliations July 2015 - June 2016

  3. July 23, 2020:  Reconciliations July 2016 - June 2017

How does a data purge in Recon@ impact me?

  • Purged reconciliations (including associated comments, reconciling items, and issues) will no longer be retrievable in Recon@UVA by anyone.

  • Welcome Screen statistics from purged periods will be effected.

  • Historical BBAs for purged periods will no longer be available to track the person of record vs. the actual preparer/approver.

  • Expenditure detail from purged periods can be retrieved from UBI.

  • Associated paper documentation can also be purged with a signed RM3 (if it has not been already).  See the Records Management website for more information. 

Award Type/Prefixes Impacted by a Recon@ Data Purge:

Tuition & Fees / State Funds
  • SG - State Educ. & General (E&G)
  • SR - State Restricted
  • SE - State Equipment Trust
  • SS - Sales & Services
Facilities & Administration (F&A)
  • FA / FI - Facilities & Administration
Gifts & Endowments
  • DI / EI - Endowments
  • DR / DU - Gifts
Invesment Income
  • ER / EU - Endowments
  • EI - Endowments
  • LC - Local Chair
  • LG - Local General
Sales & Services / Other
  • IP - Intellectual Property
  • LA / SA - Auxiliaries
  • LO - Local Other
  • SS / LS - Sales & Services
Agency
  • YY - Agency